How to conduct an effective conference

In the scientific and business environment, the conference is one of the most effective ways of communication. Such an event allows you to summarize the accumulated experience on topics of interest, to get acquainted with new developments in the industry, to establish interesting relationships. As a rule, a conference is large-scale in nature, and therefore requires careful preparation.

You will need

• - premises;

• - microphone;

• - video projector;

• - stationery;

• - water and snacks.

Instruction manual

one

Make a conference plan. It should include goals and objectives, a schedule of reports, the number of participants, the necessary material and technical resources, an estimate for the event.

2

Decide on the place and time of the conference. Choose a spacious room that can accommodate a large number of guests. Find out in advance whether it is possible to connect the necessary equipment in this room. As for the time, be sure to take into account the interests and employment of the participants. For example, a student conference, scheduled for Friday evening, can cause an extremely negative attitude, because young people are used to resting or going home at this time.

3

Learn in detail the topic of the conference This is necessary in order to determine the relevance and scientific significance of the reports. To make the conference dynamic and not boring, consider sharp, little-studied and controversial issues at it. Invite speakers to formulate their views on selected issues.

4

Make a schedule of speaker presentations. Allocate 30-40% of the time for the reports themselves, and devote the rest for discussion. It is a lively and interesting debate that makes the conference effective. Draw up a regulation in such a way that one problem logically flows into the next and becomes the subject of discussion.

5

Take care of the material and technical base. You may need an interactive whiteboard, a projector with a screen, a computer, a microphone, a flip chart with tear-off sheets, stationery. Preparing for the conference, check in advance the sound, the operation of video equipment. Lay out the folders with the plan of the event and the main abstracts of the reports on the tables for the participants.

6

Notify participants and guests of the conference about the upcoming event. Speakers must undergo a mandatory pre-registration procedure. If the conference is large enough, do not forget to invite representatives of the press and photographers.

Useful advice

If the conference lasts long enough, think about drinks and food. You can put water bottles on the table for each participant. During the break, guests can enjoy hot drinks and buffet-style snacks.